10 Best Meeting Automation Platforms for Sales Teams

Manually managing meeting schedules is a challenging and time-consuming task. It involves a series of back-and-forth emails and phone calls to find a suitable time that works for both you and the prospect.

This coordination becomes more complex when dealing with prospects from different time zones, as ensuring everyone is available at the right time can be tricky. The frustration compounds when your prospect decides to reschedule the meeting.

All of this significantly hampers your productivity. Instead of focusing on engaging prospects and growing your business, you end up bogged down in administrative tasks that drain your valuable time and energy.

So, what’s the solution to this? The answer lies with the meeting automation platforms.

In this blog, we’ve curated a list of the top 10 meeting automation platforms, detailing their benefits and key factors to consider when choosing the right one for your sales team. Before diving in, let’s first cover the fundamentals.

What is a Meeting Automation Platform?

Meeting automation platform simplifies the entire process of arranging a meeting with the prospect. It effortlessly coordinates schedules, even across different time zones, ensuring that everyone is available at the right time without the usual back-and-forth.

It handles last-minute changes with ease, significantly reducing the complexity and frustration of rescheduling.

Why Do You Need a Meeting Automation Platform?

A study shows that efficient meeting scheduling can enhance both potential and existing customer satisfaction and retention by over 5%.

To achieve this, you need a meeting automation platform.

Still not convinced? Here are 4 other reasons why you need a meeting automation platform:

1. Reduce Booking Errors

• Displaying available time slots to prevent double bookings or scheduling conflicts.
• Instantly updating calendars with accurate information (names, dates, and times) to avoid outdated details.
• Automatically adjusting for different time zones to prevent confusion when booking with clients in various locations.

2. Streamline Your Follow-Ups

• Automating this process with a meeting scheduler tool simplifies follow-ups by sending personalized reminders and follow-up emails to clients, ensuring they stay informed about upcoming meetings.

3. Efficient Data Management

• Meeting automation platform enhances data management by consolidating and organizing all meeting-related information in one place, storing details such as meeting schedules, prospect names, and contact information.

4. Book Meetings Efficiently

• A meeting automation platform streamlines this process by eliminating the need for back-and-forth communication. Potential customers can view available time slots and select the one that best fits their schedule.

10 Best Meeting Automation Platforms For Sales Teams in 2024:

Here’s our curated list of the 10 best meeting automation platform options available in the market:

1. SchedX

SchedX is an AI Inbound SDR that lives on your website, calls and talks to your visitors, answers questions on your business, qualifies them, books the meeting, and routes them to the right sales rep.

Key Features of SchedX

• Responds Instantly Without Latency
• Trains Deeply on Your Product
• Uncovers Need, Qualifies, and Scores Leads
• Handles Interruptions Naturally
• Schedules and Routes Meetings Automatically
• Speaks Multiple Languages

SchedX Pricing

Contact SchedX to know more.

2. Chili Piper

Chili Piper is a comprehensive meeting automation platform. It optimizes appointment scheduling, lead allocation, and customer engagement for businesses.

Key features:

• Instant Meeting Booking
• Customizable Workflows and Rules
• Personalized Booking Links
• Seamless Integrations

Pricing:

• Instant Booker: $15/user/month annually; $22.50/month if billed monthly
• Concierge Live: $30/user/month annually; $45/month if monthly billed
• Platform Fee: Up to 100 leads: $150/month; 101–1000 leads: $400/month; 1000+ leads: $1000/month

3. Revenue Hero

RevenueHero is a tool designed to help businesses manage appointments and meetings more efficiently.

Key Features:

• Effortless Scheduling
• Personalized Booking Links
• Automated Reminders

Pricing:

• Outbound Essentials: $20/user/month; no platform fee
• Inbound Essentials: $25/user/month + $79/month platform fee
• Inbound Enterprise: $35/user/month + $79/month platform fee

4. Calendly

Calendly makes arranging and managing meetings easy.

Key Features:

• Group Scheduling
• Flexible Availability
• Automated Reminders
• Payment Integration

Pricing:

• Free: 1 event type, single calendar
• Standard: $10/user/month
• Teams: $16/user/month for 1–30 seats; $14.50 for 31–50 seats
• Enterprise: custom, starts at $15,000/year

5. Zoho Bookings

Zoho Bookings optimizes the management of meetings, reservations, and availability.

Key Features:

• Customized Availability
• Global Time Zone Support
• Insightful Meeting Analytics

Pricing:

• Free: single user, single event type
• Basic: ~$6/user/month
• Premium: (price not publicly listed; contact sales)

6. Apollo Meetings

Apollo Meetings simplifies scheduling and managing meetings.

Key Features:

• Personalized Meeting Configuration
• Diverse Meeting Types
• Comprehensive Event Tracking

Pricing:

• Free: yes
• Basic: $49/user/month (annual billing)
• Professional: $79/user/month annually
• Organization: $119/user/month (min. 3 users) annually

7. Acuity Scheduling

Acuity Scheduling simplifies the booking process for individuals and businesses.

Key Features:

• Personalized Scheduling Options
• Event Creation
• Seamless Payment Integrations

Pricing:

• Emerging: $16/month annually (or $20 monthly)
• Growing: $27/month annually (or $34 monthly)
• Powerhouse: $49/month annually (or $61 monthly)

8. Microsoft Bookings

Microsoft Bookings helps manage meeting scheduling effectively.

Key features:

• Personalized booking page
• Integrations
• Accessibility

Pricing:

• Business Basic: $6/user/month
• Business Standard: $12.50/user/month
• Business Premium: $19.80/user/month (or $22 in some regions)
• Apps for Business: $8.25/user/month

9. Doodle

Doodle helps people plan and organize their schedules and meetings.

Key features:

• Customize booking page
• Personalized meeting links
• Define meeting types

Pricing:

• Free: basic scheduling
• Pro: $6.95–$14.95/user/month
• Team: $8.95–$19.95/user/month
• Enterprise: custom pricing for 20+ users

10. BookIt

BookIt helps companies improve the process of managing meetings and distributing leads.

Key features:

• Set availability
• Routing rules
• Integrations

Pricing:

• Free: Basic scheduling features
• Pro: $6.95–$14.95/user/month
• Team: $8.95–$19.95/user/month

How To Choose the Right Meeting Automation Platform?

Here are the 5 key factors to consider when selecting the right tool for your needs:

1. Customization:

Look for a platform that lets you personalize your meeting booking page and forms.

2. Time Zone Support:

Ensure the software automatically handles time zone conversions.

3. Automated Reminders:

The tool should send automated reminders to both you and your clients.

4. Integrations:

Choose software that seamlessly integrates with your existing tools.

5. Scheduling Flexibility:

Opt for a tool that allows you to customize your scheduling process.

FAQs

1. What are the benefits of meeting automation platforms?

Key benefits include minimizing scheduling mistakes, enhancing follow-up processes, optimizing data management, and effortless meeting scheduling.

2. What is meeting automation?

Meeting automation refers to the process of automating and streamlining tasks related to scheduling and managing meetings.